Sample Scopes of Work
Sample language for planning purposes. Adapt to your agency's requirements.
Plain-language outlines agencies can adapt when writing a solicitation, one per service. Questions? Call (929) 224-1389 or email info@luften.net.
1. Trash chute & compactor odor control
Purpose: Neutralize odors at the source in trash chutes, trash rooms and indoor or outdoor compactors so they do not reach corridors, lobbies or occupied space.
Scope items
- Site survey of each chute, trash room and compactor area named in the solicitation
- Installation of an automated dosing system directly in the chute for building-wide coverage
- Metered 24/7 dosing that sanitizes and neutralizes odor rather than masking it
- Odor treatment for compactor areas and trash rooms
- Optional trash chute cleaning paired with automated odor neutralization
Service frequency options
- Monthly refill and system check (standard)
- Additional visits by project or seasonal need
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Dosing equipment installed and operating at each listed location
- Monthly service log on file for every visit
- Odor at treated locations addressed at the source, not masked with fragrance
Related service: Trash chute odor control
2. Lift station / ejector pit H2S and FOG treatment
Purpose: Control hydrogen sulfide (H2S) and sewer gases and digest fats, oils, grease (FOG) and sludge in lift stations, ejector pits and wet wells to protect pumps and reduce emergency calls.
Scope items
- Free site assessment of each station or pit
- Installation of continuous metered dosing equipment without taking the station offline
- Treatment targeting the sulfate-reducing bacteria that produce H2S
- Biological treatment to break down the FOG that jams pumps and floats
- Coverage of force mains, wet wells and building sewer lines where listed
Service frequency options
- Monthly refill and system check (standard)
- Additional visits by project
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Dosing equipment installed at each listed station or pit
- Monthly service log recording refill and system check
- Station remains in service during installation
Related service: Lift station care
3. Grease trap maintenance
Purpose: Break down fats, oils and grease before they cause backups, odors or code violations in commercial kitchens and cafeterias.
Scope items
- Survey of each grease trap and connected kitchen drain line
- Programmed, automatic biological and enzymatic dosing
- Treatment of grease-heavy drain lines feeding the trap
Service frequency options
- Monthly service visit (standard)
- Additional visits by project
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Dosing equipment installed and programmed at each listed trap
- Monthly service log on file for every visit
Related service: Grease trap maintenance
4. Drain odor elimination
Purpose: Remove drain and biofilm odors at the source with quiet, always-on treatment and no perfume overlay.
Scope items
- Survey of floor drains, sinks and drain lines named in the solicitation
- Installation of always-on drain treatment
- Scheduled preventive drain care to stop backups and odors before emergency calls
Service frequency options
- Monthly service visit (standard)
- Additional visits by project
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Treatment in place at each listed drain location
- No masking fragrance used
- Monthly service log on file for every visit
Related service: Drain odor elimination
5. Restroom odor control
Purpose: Target the organic biofilm in drains, fixtures and grout that standard cleaning leaves behind, so restroom odors do not resurface between cleaning cycles.
Scope items
- Survey of each public or staff restroom listed
- Drain and fixture treatment aimed at organic biofilm
- Automated odor-neutralizing units where specified
Service frequency options
- Monthly service visit (standard)
- Additional visits by project
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Treatment in place in each listed restroom
- Monthly service log on file for every visit
Related service: Restroom odor control
6. Automated odor-neutralizing systems maintenance
Purpose: Install and maintain automated odor-neutralizing systems that deliver programmable metered dosing 24/7, neutralizing odor at the source with no perfume overlay.
Scope items
- Placement of lobby and wall units for front-of-house, corridors, amenity rooms and back-of-house
- Programming of dose schedules for each unit
- Ongoing service of all installed equipment: refill reservoirs and check dose rates
- Air purification system (AERO) filter service where specified
Service frequency options
- Monthly refill and service (standard)
- Additional visits by project
Documentation and reporting
- Written service log left after each scheduled visit
- Certificate of insurance (COI) and W-9 provided before start
- Statement of work formatted for the agency's bid packet
Safety
- Safety Data Sheets (SDS) supplied for every product used on site
- Chemistry stored and dosed in closed, metered equipment
Acceptance measures
- Each listed unit installed, programmed and operating
- Dose rates checked and recorded each month
- Monthly service log on file for every visit
Related service: Luften nebulizers